Pre-Congress Symposia

The Local Organising Committee offers possibilities for organising Pre-Congress Symposia on Monday 24 August 2020 and Tuesday 25 August 2020. Selected Proposals will be scheduled, firstly, on Tuesday 25 August 2020, according to the time allocation displayed in the Preliminary Programme. Additional approved Pre-Congress Symposia, which exceed the Congress Venue provision of rooms for the day, will be scheduled on Monday 24 August 2020 to maintain the Programme of the whole event as compact as possible

While it is expected that organisers take full advantage of the Tuesday 25 August 2020, 9.00 – 13.00 hrs time slot dedicated to Pre-Congress Symposia, shorter events can be accommodated.

The LOC welcomes Pre-Congress Symposia by international project consortia, international organisations, stakeholders and interest groups, and sponsoring organisations or companies

The Pre-Congress Symposia can be organised according to (a combination of) the Congress Formats (i.e., Academic Presentations; Stakeholders, Practitioners and Industry Representatives’ Presentations; Round-Table Discussions) and/or Workshops, Training Courses, Final/Interim Project Events.

Economic Conditions and Pricing

Differential pricing conditions will be applied based on the nature of the Proponent, according to the following Economic Conditions and Pricing List.

Proponent Facilities Cost for the Proponent Fee Per Participant
An Individual EAAE Member Registered at the Congress Free 20€
Research projects, International Organisation (i.e., NGO and UN organisation), Stakeholder and Interest Group 1,500€ Free
(+ 21% V.A.T.)
Corporate Entities 3,000€ Free
(+ 21% V.A.T.)

Please note that the Fee per Participant/Facilities costs cover:

-        room with AV equipment and capacity according to the number of registered participants

-        two coffee breaks

The Local Organising Committee also offers possibilities for organising Pre-Congress Symposia that consist of two half-day sessions, on Monday 24 August 2020 (14:00 – 18:00) and Tuesday 25 August 2020 (9:00 – 13:00). In that case, the fee per participant or cost for the proponent increases by 50 %, respectively.

Proposal Template; Deadline and Procedure for Submission

Pre-Congress Symposia Organisers are required to submit their proposals logging in the Congress ConfTool Pro. New users will have to register an account with the System by clicking “Create account and submit contribution”.

In planning their Pre-Congress Symposia, Organisers may wish to take advantage of the following Template to collect the necessary information, ready for being transferred into the dedicated Conftool Submission Form. The enclosed Template marks with an asterisk (*) the fields which can be transferred in the Online Submission form. Please note that a PDF version of the Template, filled out, has to be uploaded as an attachment to the Online Submission.

Pre-Congress Symposium Proposal Template

Pre-Congress Symposia will be adjudicated, provided they are in accordance with the XVI EAAE Congress Theme, of interest also to the Congress audience and of high quality, on a “first-come-first-served” rule, until the Congress Venue room allowance is exhausted. Hence, do not miss the opportunity to put in your candidature early!

The Deadline for Submitting a Pre-Congress Symposia Proposal is April 30, 2020.

Notification of acceptance will be sent out on a recurring basis, according to the number of Proposal received.

Further information can be obtained, and custom arrangements can be made, contacting